Section 1 of 1 in this document

Proposed Event Application

Proposed event applications must be received by the Pocatello Parks & Recreation Department no later than forty-five (45) days prior to the scheduled date of the event and may be submitted as early as one (1) year before the event.

Introduction

The City of Pocatello recognizes events as an important part of Pocatello. Each year, the City of Pocatello receives many requests from individuals and groups to conduct events in City parks. These events enhance tourism, provide economic benefits to businesses, promote cultural diversity, and provide affordable entertainment. The City of Pocatello’s event process has been designed to ensure these events are enjoyable and safe.

An event is defined as a preplanned single gathering, one-day event, or reoccurring gathering or event of entertainment, cultural, recreational, educational, political, religious, or sporting nature, or of any other nature that:

Is open to the public;
Is held at a City park;
Impacts City parks and common areas, or City resources.
May or may not have vendors advertising, selling, giving away goods, information, or services, or collecting donations;
Unless otherwise permitted to do so, proposes to sell serve alcohol publicly; or,
Intends to broadcast amplified sound or generate unusual noise.

Examples of events include, but are not limited to, these types of events:

Fun runs
Church services
One-day fundraisers
Fairs
Group gatherings or meetings
Festivals
Community events
Mass-participation sports (such as marathons or running events, bicycle races or tours, or sports tournaments)
Other organized activities conducted for common or collective use

Excluded from this requirement are venues that are permitted to hold such activities according to the property’s zoning designation or through an approved Special Use Permit.

Acknowledgements

Please be aware that events held in designated parks require prior approval. Upon approval, additional permits may be required through the Parks and Recreation Department. Therefore, the applicant may be required to fill out additional permit applications.

PLEASE NOTE: Upon approval of your event you will be required to pay the applicable permit fee and provide liability insurance coverage for your event.

You may also be required to fill out additional agency permits, beyond those listed below, depending on the type, scope, and size of your event.

For each box you check “Yes,” you may need to fill out additional paperwork or pay additional fees. Failure to fill out the necessary permits may result in the cancellation of your event.

Please check yes or no based on your event.

Upon approval, I understand that I will be required to provide the City a copy of proof of public liability insurance coverage with a minimum amount of $1,000,000, naming the City of Pocatello as an additional insured.

Yes

PLEASE NOTE: All events require insurance coverage.

Upon approval, I understand payment of permit, vendor, facility and other use fees may be required.

Yes

PLEASE NOTE: Fees are applicable for all events.

Will alcohol be sold at the event?

Yes

An alcohol license can be obtained from the Pocatello Police Department.

Pocatello Business Licenses

Will alcohol be served/consumed at the event?

Yes

A Beer/Wine Permit can be obtained online or at the Pocatello Community Recreation Center located at 144 Wilson Ave, Pocatello.

Will the event generate any waste that will require extra trash bins?

Yes

Please contact the Sanitation Department for more information. Scroll to the bottom of the page for event rates.

Garbage Collection

I understand that recycle bins must be provided at all events.

Yes

Please contact the Sanitation Department for more information. Scroll to the bottom of the page for event rates.

Recycling Programs

PLEASE NOTE: Recycling bins are required at all events.

Will the event require extra portable toilets?

Yes

Access the Pocatello Parks & Amenities page for information on restroom availability.

Will the event require usage of a pavilion in the park?

Yes

Upon approval, the Pocatello Parks and Recreation Department will assist you with pavilion reservations.

Will there be food at your event?

Yes

Please contact Southeastern Idaho Public Health to determine if you need to obtain a temporary permit or exception.

Southeastern Idaho Public Health Food Safety

Will the event require road closures or use of the road (ex: a fun run)?

Yes

You will need to apply for a Parade/Motorcade Permit through the Pocatello Police Department.

Will the event require use of City Creek trails, City-owned disc golf course(s), or the Ross Park rock climbing area?

Yes

You will need to contact the Pocatello Outdoor Recreation Division at 208-234-6237.

I understand that the number of vendors allowed to attend my event depends on the facility selected, with no more than 25 vendors allowed at the largest venues.

Yes

PLEASE NOTE: You must select Yes to be considered for approval.

Organization Information

Sponsoring Organization Name

What is the tax-exempt status of the sponsoring organization?

For profit

Nonprofit (proof required)

Employer Identification Number (EIN)

Proof of Non-Profit Status

Click Here to Upload

Representative Information

Representative's Title

Representative's Phone

Representative's Email

Alternate Contact Phone

Alternate Contact Email

Event Information

Please provide detailed information regarding your event.

Who is the event for?
What is the purpose of the event?
Where and when do you want to hold the event?

The information you provide in this section is public information and may be used for promotional purposes including, but not limited to, print and digital formats. You may upload supplemental attachments.

Event description and purpose

Supplemental attachments

Click Here to Upload

Name of event

Proposed date(s) of event

Proposed time(s) of event (NOT including setup or teardown times):

Proposed setup and teardown times

Is this an established event (held for three years or more)?

Yes

Will this be a reoccurring event?

Yes

Please explain the reoccurring nature of the event.

Event category (check all that apply):

Athletic/Recreation

Community Awareness

Concert/Performance

Festival/Celebration

Fundraiser

Run/Walk/Race/Cycling

Estimated event attendance (overall count)

What is the estimated attendance based on?

Maximum number of attendees present during the busiest time of the event

Proposed park

Which sections of the park will be used during the event (i.e. pavilion, turf area, etc.)?

Will you have vendors at your event?

Yes

How many vendors do you plan to have at your event?

Will food be provided by the sponsoring organization or an outside vendor?

Sponsoring Organization

Outside Vendor

Please list the food items.

What is the name of the outside vendor?

Will you have entertainment at your event?

Yes

What type of entertainment? (check all that apply)

Live or recorded music

Dance performance(s)

Band(s)

Amplification

Inflatable items (bounce houses, water slides, etc.)

Other

Please explain the live or recorded music.

Please explain the band(s).

Please explain the dance performance(s).

Please explain the amplification.

I understand that the sponsoring organization will be required to comply with the City's noise ordinance (9.16.070 & 080).

Yes

Please explain the inflatable items.

Please explain the other entertainment.

Will there be any temporary structures used during event?

Yes

What types of structures? (check all that apply)

Stage(s)

Tent(s)/Canopy(ies)

Other

Approximate number of stages and dimensions

Approximate number of tent(s)/canopy(ies) and dimensions

I understand that tent(s)/canopy(ies) must be weighted down on hard surfaces and staked or weighted down on grassy surfaces.

Yes

For tents requiring heavy-duty stakes, I agree to contact Parks Division staff to have sprinkler lines marked prior to placing any stakes.

Yes

Approximate number of other structures and dimensions

Will a generator(s) be used?

Yes

Please explain your generator use.

Which City amenities (additional fees may apply) are needed? (check all that apply)

Electricity

Water

Other

NO City amenities needed

Please explain your electricity needs.

Please explain your water needs.

Please explain your other needs.

Terms of Agreement

Acknowledgement

I certify that I have read and understand the above and that I have the authority to execute this application on behalf of the applicant, that the applicant will abide by the above items, the Rules and Regulations, as well as and all other directives of the City of Pocatello Facilities Use Policy, and of the City’s authorized representatives. I also understand that it is my duty to follow up regarding the status of this application.

Signature

First Name

Last Name

Choose how to sign

Draw Type

I agree to electronically sign and to create a legally binding contract between the other party and myself, or the entity I am authorized to represent.

Proposed Event Application

Upon approval, I understand that I will be required to provide the City a copy of proof of public liability insurance coverage with a minimum amount of $1,000,000, naming the City of Pocatello as an additional insured.

Upon approval, I understand payment of permit, vendor, facility and other use fees may be required.

Will alcohol be sold at the event?

Will alcohol be served/consumed at the event?

Will the event generate any waste that will require extra trash bins?

I understand that recycle bins must be provided at all events.

Will the event require extra portable toilets?

Will the event require usage of a pavilion in the park?

Will there be food at your event?

Will the event require road closures or use of the road (ex: a fun run)?

Will the event require use of City Creek trails, City-owned disc golf course(s), or the Ross Park rock climbing area?

I understand that the number of vendors allowed to attend my event depends on the facility selected, with no more than 25 vendors allowed at the largest venues.

Organization Information

Organization Address

What is the tax-exempt status of the sponsoring organization?

Proof of Non-Profit Status

Representative Information

Representative's Name

Alternate Contact Name

Event Information

Supplemental attachments

Is this an established event (held for three years or more)?

Will this be a reoccurring event?

Event category (check all that apply):

Will you have vendors at your event?

Will food be provided by the sponsoring organization or an outside vendor?

Will you have entertainment at your event?

What type of entertainment? (check all that apply)

I understand that the sponsoring organization will be required to comply with the City's noise ordinance (9.16.070 & 080).

Will there be any temporary structures used during event?

What types of structures? (check all that apply)

I understand that tent(s)/canopy(ies) must be weighted down on hard surfaces and staked or weighted down on grassy surfaces.

For tents requiring heavy-duty stakes, I agree to contact Parks Division staff to have sprinkler lines marked prior to placing any stakes.

Will a generator(s) be used?

Which City amenities (additional fees may apply) are needed? (check all that apply)

Terms of Agreement

Acknowledgement

Signature